Employer Partner Fees & Policies

The Office of Career Services (OCS) partners with employers to promote job and internship opportunities to students. Employers that utilize and benefit from OCS promotional resources, including but not limited to the OCS Recruiting Program, agree to the following fees and policies. 

Please remember that employers who violate any aspect of the Employer Partner & OCS Recruiting Program will be subject to penalties, including possible suspension from OCS promotional channels.

2020-2021 Policies

Non-Discrimination and Sexual Harassment Statement

Harvard University is committed to maintaining a safe and healthy educational and work environment and to building an inclusive community where students from all backgrounds, ethnicities, gender identities, sexual orientation, race and socio-economic status feel welcomed, valued and respected. Participants are reminded to be respectful of difference and sensitive to conduct that may be perceived as disrespectful or inappropriate. Participants are also reminded of Harvard University’s Policy on Sexual and Gender-Based Harassment. Employers and alumni are expected to conduct themselves in a professional manner in all interactions with students (both on and off campus) and refrain from any one-on-one activities with undergraduate students where alcohol is involved. We thank you for your work supporting Harvard students in their career development.

Reporting Visits to Campus Policy

A. ALL employer events must be reported via Crimson Careers PRIOR to the event date.
  • This includes virtula events and events in the Harvard Square area (events with student groups, alumni events where students are invited, events at local restaurants, etc.).

B. Only one networking and information session per employer is permitted during peak September dates.

C. Dress Code: In following with our colleagues at Harvard Business School, we encourage students to attend networking and recruiting events in “smart” casual or business casual attire. We are asking students to refrain from suits and follow our more casual dress guidelines, which include khakis, dress pants, skirts, button-down long sleeve shirts, sweater sets, blouses, etc.

D. No employer-led educational sessions, information sessions, and interviews, including off-campus interviews, or other recruiting activities may take place during Harvard's Reading and Exam Periods (12/4/20 – 12/19/20 and 4/29/21 - 5/15/21).

Fee Structure and Payment Policy

A. Events
  • $500 promotional fee per semester for recruiting events, including networking and information sessions
    • $250 additional fee for OCS provided virtual meeting platform
    • $500 additional fee for use of OCS space
  • $250 promotional fee per date for coffee chats and office hours
    • $100 additional fee for OCS provided virtual meeting link
    • $250 additional fee for use of up to two small rooms in OCS space for campus coffee chats / office hours

B. OCS Recruiting Program

Program Fee for Virtual Participation - $300

  • Employers will be featured in office programming and highlighted to the OCS student advising team.
  • Includes one position. Positions are specially designated in Crimson Careers and advertised frequently over the recruiting program email list.
  • Includes the scheduling of one virtual interview “room” using Crimson Careers (optional)
    • OCS staff will manage interview signups, resolve interview conflicts, contact alternate candidates to fill available interview slots, and answer students’ logistical questions.
    • Employers may use their own video/virtual platform to conduct interviews or may use OCS’s video platform for an additional fee.
    • Employers who opt out of using Crimson Careers to schedule interviews will still benefit from program promotion.
  • Additions
    • $100 per additional position
    • $100 per additional “room” scheduled using Crimson Careers. Note that this does not include use of OCS’s video/virtual interview platform to conduct interviews.
    • $100 per “room” utilizing OCS’s video platform. A “virtual interview room” link will be provided to students and the interviewer(s) with instructions to use the waiting room feature to conduct multiple interviews on a given date. Additional “rooms” can be reserved for simultaneous interviews.

Program Fees for On-Campus Participation

  • $200 fee for each interview room; charged at the time of the reservation conversation.
  • $100 processing fee for each job posting; charged at the time the job posting is approved.
  • $300 fee for use of conference room; additional $300 fee minimum for use before or after scheduled interviews.
    NOTE: a
    ny request to stay past 5:15pm must be strictly related to Harvard FAS Campus Interviews, must be reserved at least 3 business days in advance, will be billed a minimum $300 fee, and is subject to availability.

C. All fees must be paid by credit card (MasterCard/Visa/AmEx).

D. Non-profit employers will not be charged promotional or OCS Recruiting Program fees.

Cancellation Policy

A. Events

  • Event promotion fees may be refunded, less a $50 processing fee, if the event is canceled with two weeks' notice.

B. OCS Recruiting Program

  • We are unable to refund canceled postings, reserved schedules or rooms. Please confer with your team prior to making reservations.
  • Cancellations must be processed PRIOR to the Employer Preselect Date. Late cancellations violate the integrity of the program, and employers may be denied early registration privileges.

 

OCS Recruiting Program Application Policy

A. Students must apply to your position(s) in Crimson Careers to be eligible to schedule an interview.

B. If there are students who you wish to interview who did not submit an application through our Crimson Careers system, you must make arrangements with them separately. Students who do not apply through Crimson Careers cannot be added to your OCS Recruiting Program interview schedule and are not able to interview at the OCS Interview Facility when interviews take place on campus.

Off-Campus and Second Round Interview Policy

All employer partners agree to extend the following minimum considerations when arranging off-campus interviews.

A. Every effort should be made to accommodate candidates’ class and first-round interview schedules, as well as summer experience if interviews occur over the summer. Students should not be asked to take time off from a summer internship or other experience for an interview.

  • One or more alternative dates must be offered to students for second round interviews.
  • Employers may not assign students a second round interview time slot without offering options.

B. Employers must give students 72-hour notice to travel to interview. Please note for fall 2020: Recognizing the continued health and safety risks close-proximity events pose, the Harvard FAS Office of Career Services has made the decision to transition all fall campus recruiting events, career fairs, and interviews to a virtual format.

 

Offer Policy

Harvard’s conviction is that students must have the opportunity to explore in order to make effective decisions. In conjunction with our faculty and deans, we are committed to the transformative purposes of a liberal arts and sciences education and supporting students as they gain a sense of what they want to do with their gifts and talents, assess their values and interests, and learn how they can best serve the world. A student who makes a hasty or ill-considered decision regarding employment precludes his or her exploration of these options which can lead to reneging on job offers. We appreciate your partnership in extending students time to reflect on the right next step for them.

A. Offer Decision Timeline

OFFERS FOR OPPORTUNITIES BEGINNING IN 2021

All employers that utilize and benefit from OCS resources* must at minimum agree to the following timetable:

 Date/Timing of Offer:

 Acceptance Deadline:

Full-time offer extended prior to September 1, 2020
OR as a result of a previous summer internship

Thursday, October 8, 2020

Intern offer extended prior to September 1, 2020
OR as a result of a previous summer internship

Thursday, October 22, 2020

Full-time or Intern offer extended
September 1, 2020 - October 15, 2020

Thursday, November 5, 2020

Full-time or Intern offer extended October 16, 2020 or later

3 weeks from Date of Offer 

 

B. OCS Resources*

OCS Resources = on campus fairs, networking nights, campus interviews, information sessions, coffee chats/office hours, events promoted on OCS calendar/email lists, Campus Interview Program posting including prior years, etc.

C. No Exploding Offers

We expect employers to honor all offers made to students.  Exploding offers are prohibited and refer to any condition that places undue pressure on the student to accept early (e.g., "We have 10 offers outstanding for 8 openings and will accept the first 8 students who accept," or “We will extend an offer if you agree to accept today,” etc.).
 

D. Expectation of Written Offers

All employers should extend offers in writing and be prepared to exhibit written offers to the Campus Interview Program Office.  Please examine the contract you ask students to sign very carefully.  Employers who rescind or alter contract conditions after both parties have signed will be subject to penalties which may include suspension from the Campus Interview Program.

Please remember that any employer found to be in violation of these Policies will be subject to penalties which include suspension from OCS resources, including but not limited to the Campus Interview Program, or denial of early registration privileges for future recruiting cycles.

Alcohol Policy

Alcohol is prohibited during the recruiting process. Employers’ recruiting events (on and off campus) should not include alcohol. Please refer to the NACE Principles for Professional Practice for more information.

Email Policy

Harvard does not permit blanketing students with emails.  Messages must not misrepresent the identity of the sender and should not "broadcast" indiscriminately to large numbers of individuals.  Only those students who have given your organization their email address should be contacted. Employers may reach out to student organizations for help with promotion and partnership but may not have their programs or events posted on House email lists.