Employer Partner Fees & Policies

The Office of Career Services (OCS) partners with employers to promote job and internship opportunities to students. Employers that utilize and benefit from OCS promotional resources, including but not limited to the OCS Recruiting Program, agree to the following fees and policies. 

Please remember that employers who violate any aspect of the Employer Partner & OCS Recruiting Program will be subject to penalties, including possible suspension from OCS promotional channels.

2021-2022 Policies

Non-Discrimination and Sexual Harassment Statement

Harvard University is committed to maintaining a safe and healthy educational and work environment and to building an inclusive community where students from all backgrounds, ethnicities, gender identities, sexual orientation, race and socio-economic status feel welcomed, valued and respected. Participants are reminded to be respectful of difference and sensitive to conduct that may be perceived as disrespectful or inappropriate. Participants are also reminded of Harvard University’s Policy on Sexual and Gender-Based Harassment. Employers and alumni are expected to conduct themselves in a professional manner in all interactions with students (both on and off campus) and refrain from any one-on-one activities with undergraduate students where alcohol is involved. We thank you for your work supporting Harvard students in their career development.

Report ALL Events with Harvard FAS Students

A. ALL employer events must be reported via Crimson Careers PRIOR to the event date.
  • This includes virtual events and events in the Harvard Square area (events with student groups, alumni events where students are invited, events at local restaurants, etc.).

B. Only one networking and information session per employer is permitted during peak September dates.

C. Dress Code: In following with our colleagues at Harvard Business School, we encourage students to attend networking and recruiting events in “smart” casual or business casual attire. We are asking students to refrain from suits and follow our more casual dress guidelines, which include khakis, dress pants, skirts, button-down long sleeve shirts, sweater sets, blouses, etc.

D. No employer-led educational sessions, information sessions, and interviews, including off-campus interviews, or other recruiting activities may take place during Harvard's Reading and Exam Periods (12/4/20 – 12/19/20 and 4/29/21 - 5/15/21).

Fee Structure and Payment Policy

A. Events 

  • Information Sessions / Recruiting Events
    • Tiered Promotion Fees
      Fall 2021 peak recruiting period is considered 4pm ET or after between 8/16/21 - 9/16/21
      • $500: Full Semester Promotion - Employers are provided with an exclusive peak recruiting timeslot in addition to the promotion of 2+ events during off-peak dates/times.
      • $300: Peak Recruiting Event - Exclusive promotion of one event taking place during the peak recruiting period 
      • $150: Off-Peak Recruiting Event - Promotion of one recruiting event taking place outside of the peak recruiting period. 
      • $0: Non-Profit / Government Recruiting Events - Non-profit and government organizations are not charged a promotional fee. 
  • Coffee Chats / Office Hours
    • $250 promotion fee per date for coffee chats and office hours, this fee includes use of the RSVP/scheduling tool in Crimson Careers. 

B. OCS Deadline Promotion & Interview Scheduling 

Employers benefit from the high visibility of positions, application collection, and support from dedicated staff to field student questions and educate students on the recruiting process. Our office advertises job and/or internship opportunities to students through our website, Crimson Careers platform, and email lists. Participating employers are featured in office programming and highlighted to the OCS student advising team.

$200 per promoted position & $100 per managed interview schedule 

OCS created virtual meeting links are available upon request ($100/ virtual link). 

C. All fees must be paid by credit card (MasterCard/Visa/AmEx).

D. Non-profit employers will not be charged promotional or OCS Recruiting fees.

Cancellation Policy

A. Events

  • Event promotion fees may be refunded, less a $50 processing fee, if the event is canceled with two weeks' notice.

B. OCS Recruiting Program

  • We are unable to refund canceled postings, reserved schedules or rooms. Please confer with your team prior to making reservations.
  • Cancellations must be processed PRIOR to the Employer Preselect Date. Late cancellations violate the integrity of the program, and employers may be denied early registration privileges.

 

OCS Recruiting Program Application Policy

A. Students must apply to your position(s) in Crimson Careers to be eligible to schedule an interview.

B. If there are students who you wish to interview who did not submit an application through our Crimson Careers system, you must make arrangements with them separately. Students who do not apply through Crimson Careers cannot be added to your OCS Recruiting Program interview schedule and are not able to interview at the OCS Interview Facility when interviews take place on campus.

Off-Campus and Second Round Interview Policy

All employer partners agree to extend the following minimum considerations when arranging interviews.

 

A. All interviews will take place virtually until further notice. Recognizing the continued health and safety risks close-proximity events pose, the Harvard FAS Office of Career Services has made the decision to transition all fall campus recruiting events, career fairs, and interviews to a virtual format for fall 2020. In addition, Harvard University travel guidance currently prohibits all University-related student travel. Students should not be asked to travel for in-person interviews.

B. Every effort should be made to accommodate candidates’ class and first-round interview schedules, as well as summer experience if interviews occur over the summer. Students should not be asked to take time off from a summer internship or other experience for an interview.

  • One or more alternative dates must be offered to students for second round interviews.
  • Employers may not assign students a second round interview time slot without offering options.

 

 

Offer Policy

Harvard’s conviction is that students must have the opportunity to explore in order to make effective decisions. In conjunction with our faculty and deans, we are committed to the transformative purposes of a liberal arts and sciences education and supporting students as they gain a sense of what they want to do with their gifts and talents, assess their values and interests, and learn how they can best serve the world. A student who makes a hasty or ill-considered decision regarding employment precludes his or her exploration of these options which can lead to reneging on job offers. We appreciate your partnership in extending students time to reflect on the right next step for them.
 

A. Offer Decision Timeline
 

OFFERS FOR OPPORTUNITIES BEGINNING IN 2022

All employers that utilize and benefit from OCS resources* are asked to extend the following timetable to Harvard candidates. Several employers have communicated the difficulty posed by lengthy offer decision windows in light of COVID-19. OCS maintains that students should have at least through the end of their summer 2021 experience to decide about opportunities beginning in 2022. After that point, 2-week or longer decision windows may be permitted. Employers are asked to consider requests for additional flexibility on a case by case basis.

 Date/Timing of Offer:

 Acceptance Deadline:

Full-time offer extended prior to September 1, 2021
OR as a result of a previous summer internship

Thursday, October 7, 2021

Intern offer extended prior to September 1, 2021
OR as a result of a previous summer internship

Thursday, October 21, 2021

Full-time or Intern offer extended
September 1, 2021 - October 21, 2021

Thursday, November 4, 2021

Full-time or Intern offer extended October 22, 2021 or later

2 weeks from Date of Offer 

 

B. OCS Resources*

OCS Resources = career fairs, networking nights, information sessions, coffee chats/office hours, interviews scheduled in Crimson Careers, events or application deadlines promoted on OCS calendar/email lists, etc. 

C. No Exploding Offers

We expect employers to honor all offers made to students.  Exploding offers are prohibited and refer to any condition that places undue pressure on the student to accept early (e.g., "We have 10 offers outstanding for 8 openings and will accept the first 8 students who accept," or “We will extend an offer if you agree to accept today,” etc.).
 

D. Expectation of Written Offers

All employers should extend offers in writing and be prepared to exhibit written offers to the Harvard Employer Relations Team.  Please examine the contract you ask students to sign very carefully.  Employers who rescind or alter contract conditions after both parties have signed will be subject to penalties which may include suspension from Harvard recruiting activities.

Please remember that any employer found to be in violation of these Policies will be subject to penalties which include suspension from OCS resources, including but not limited to career fairs, recruiting events, or denial of early registration privileges for future recruiting cycles.

Alcohol Policy

Alcohol is prohibited during the recruiting process. Employers’ recruiting events (on and off campus) should not include alcohol. Please refer to the NACE Principles for Professional Practice for more information.

Email Policy

Harvard does not permit blanketing students with emails.  Messages must not misrepresent the identity of the sender and should not "broadcast" indiscriminately to large numbers of individuals.  Only those students who have given your organization their email address should be contacted. Employers may reach out to student organizations for help with promotion and partnership but may not have their programs or events posted on House email lists.

Referral Policy

OCS follows the guidance of NACE, the National Association of Colleges and Employers, which states that universities should post opportunities openly for all interested candidates rather than make specific student referrals. Employers are asked to follow this guidance.